SONOITA ELEMENTARY GOVERNING BOARD
                 WEDNESDAY, NOVEMBER 12, 2008, 5:30 PM
                    ELGIN SCHOOL LIBRARY, ELGIN, AZ 85611

                               REGULAR MEETING MINUTES
ATTENDANCE

BOARD                                                   SCHOOL PERSONNEL
Foster Drummond, President                     Judy Neal, Superintendent
Maggie DeVries, Clerk,                             Marj Simmons, Business Mgr.
Sidney Franklin, Member                          David Ramsower, Pinnacle One Consultant  
Dave Naugle, Member
Sandy Ruppel, Member 5:43 PM                                                                                     *Mike Sweedo, incoming Board Member 1/1/09

A.    OPENINGCall to Order and Signing of the Visitor Register – Foster Drummond called the meeting to order at 5:32 PM.

Pledge of Allegiance – All stood and pledged allegiance to the flag of the United States of America                                                                                                                          
Adoption of the Agenda – Motion by Foster Drummond,  second by Maggie DeVries to adopt the Agenda.  Motion carried 4-0.

B.    CALL  TO THE PUBLIC – There was none.

C.    APPROVE REGULAR MEETING MINUTES OF OCTOBER 8TH,  2008
Motion by Foster Drummond, second by Sidney Franklin, to approve Regular Meeting Minutes of October 8th, 2008.  Motion carried 4-0.

D.    APPROVE EXPENSE VOUCHERS E1008 – E1011
Motion by Foster Drummond, second by Maggie DeVries, to approve Expense Vouchers E1008 – E1011.  Motion carried 4 -0.

E.    APPROVE CONSTRUCTION BID, CONTRACT FOR CONSTRUCTION, AWARD LETTER, AND JUDY NEAL AS CONTRACT SIGNER FOR CONSTRUCTION CONTRACT
David Ramsower, Pinnacle One Consultant, reviewed the bidding procedures, results, and award letter process with the Governing Board.  Motion by Foster Drummond, second by Maggie DeVries, to approve the construction bid for Giles Construction, Tucson, Az, construction contract, award letter and Judy Neal, Superintendent as the signer for the Construction Contract of North and South Classroom Additions of $611,000.  Motion carried 5-0.

F.    BOARD REPORTS
Re-Districting Results and  Costs – Judy Neal reviewed with the Board the costs received so far for the ballot on Re-Districting.  Judy also shared election results for Santa Cruz County with the governing board.  All redistricting efforts in Santa Cruz County failed.

2009 ASBA Political Agenda Priorities – Discussion was held on the letter sent by ASBA for future political agenda priorities.

Reminder December 3rd, next regular meeting

G.    SUPERINTENDENT’S REPORT
Enrollment – Current ADM enrollment is about 120.5. Empire students are at 14.

November Calendar – Many items are on the November Calendar.  Thanksgiving Week – No School, Site Based Council, PTC Bake Sale, U of A Outreach Program and other events are on the November and December Calendars.  All Board Members are encouraged to read the information as it is sent out.  We encourage all Board Members to attend all and any activities they can.

Budget 25 Expenditure Analysis – ADE DATED 10/29/08 Judy Neal explained the Budget 25 Expenditure Analysis Letter.  The District is in full compliance.

Budget Report – Judy Neal reviewed the current 08/09 Expenditure Budget Report.
AZ Learns – Judy Neal explained the change AZ Department of Education has used for reporting results of the AZ Learns data.  Many schools were affected by this change in data structure.  Elgin School ranks as Highly Performing.

H.    APPROVE OT4KIDS AND MARY SANDOVAL ROME AS SOLE SOURCE PROVIDERS for 2007/2008 and 2008/2009
Motion by Foster Drummond, second by Sidney Franklin to approve OT4Kids and Mary Sandoval Rome, Psychologist, as sole source providers for 2007/2008 and 2008/2009.  Motion carried 5-0.

I.    QWEST LAWSUIT SETTLEMENT – State of Arizona and Santa Cruz County
Motion by Foster Drummond, second by Maggie DeVries, to approve the District’s share of the Qwest Lawsuit, as mandated by Santa Cruz County and the State of Arizona, $12817.83. Motion carried 5-0.

J.    APPROVE SHARE (SAVE HEARTS IN ARIZONA REGISTRY AND EDUCATI0N)  BENTLEY J. BOBROW, MD.,  AS MEDICAL DIRECTOR FOR OUR AED MACHINE
Motion by Foster Drummond, second by Dave Naugle, to approve Bentley J. Bobrow, MD.,  and SAVE  as the medical review for our AED machine.  Motion carried 5-0.

K.    APPROVE 301 TEACHER COMPENSATION PLAN FOR 2008/09
Motion by Foster Drummond, second by Sidney Franklin to approve the 301 teacher Compensation Plan for 2008/09.  The plan is exactly the same as last year’s 2007/08.  Motion carried 5-0.

L.    SELF-EVALUATION OF SONOITA GOVERNING BOARD
Motion by Foster Drummond, second by Sidney Franklin to accept the self-evaluation performed by Sonoita Elementary Governing Board.  Motion carried 5-0.

M.    ADJOURNMENT
Upon motion by Foster Drummond, second by Sandy Ruppel, the meeting was unanimously adjourned at 6:45 PM.