SONOITA ELEMENTARY GOVERNING BOARD
SEPTEMBER 14TH, 2010, TUESDAY, 5:30PM
ELGIN SCHOOL CONFERENCE ROOM, ELGIN SCHOOL
REGULAR MEETING MINUTES

ATTENDANCE

BOARD                                                   SCHOOL PERSONNEL
Foster Drummond, President                     Judy Neal, Superintendent
Maggie DeVries, Clerk  (absent)                Marj Simmons, Business Mgr.                          
Gary Brown,  Member   (absent)                Tonya Hubbell, Business Mgr.                           
Sharon McCully, Member       
Mike Sweedo, Member

A.            OPENING
Call to Order and Signing of the Visitor Register – Foster Drummond, President, called the meeting to Order at 5:30 PM.

Pledge of Allegiance – All stood and pledged allegiance to the flag of the United State of America.

Adoption of the Agenda – motion by Foster Drummond, second by Mike Sweedo, to adopt the Agenda.  Motion carried 3-0.

B.             PUBLIC COMMENT
There was none.

C.             APPROVE EXPENSE VOUCHERS E1003-E1004
Motion by Foster Drummond, second by Mike Sweedo, to approve Expense Vouchers E1003-E1004.  Motion carried 3-0.

D.            APPROVE MINUTES REGULAR MEETING JULY 14,  AND AUGUST 12, 2010
Motion by Foster Drummond, second by Sharon McCully, to approve minutes of regular meetings July 14, 2010 and August 12, 2010.  Motion carried 3-0.

E.             BOARD REPORTS
ASBA County Board Workshop – October 27th, Patagonia – Harry Klapeck, ASBA Santa Cruz County representative, spoke to the Board about the agenda for the annual meeting.  He also explained the times of the pre-conference.  Bob Tollefson, Patagonia School Superintendent, will be preparing the meal.

ASBA Nominations for Annual Awards December, 2010 – If any board Members need help in preparing a nomination, please call Judy Neal for help.  Nominations receive consideration in time for the December Annual ASBA Conference.

Report from ASBA Law Conference – S. McCully and J. Neal – Sharon McCully presented the Board with a written report of the sessions attended at the ASBA Law Conference.  Judy Neal gave the board insight on the ballot propositions that are on November general Ballot.  The candidate interviews were discussed.  Mr. Huppenthal was unable to adjust his schedule to speak to the ASBA body of Educators.

F.             SUPERINTENDENT’S REPORT
Student Enrollment Updates – Student enrollment has increased by 2 students.  Total 110

2010/2011 District Goals – To provide more information to the community.  Suggested areas could be an enhanced website, Facebook, Weekly updates through email, and gather other suggestions from the community.

Student Activities – The September calendar is available.  Fair week we will see Elgin School closed on Friday so students can participate and take care of their animals.  Love and Logic meetings with parents are also planned.  Ceramic projects are part of the September calendar.

Budget Update – The Board was given a copy of the local budget.  We are right on target in expenditures.  Revenues are slow coming from the State of Arizona.

G.            APPROVE POLICY ADVISORIES 373-377
Motion by Foster Drummond, second by Mike Sweedo, to approve policy changes 373-377, as provided in the ASBA Policy Advisory.  Motion carried 3-0.

H.            APPROVE POLICY ADVISORIES 379-383
Motion by Foster Drummond, second by Sharon McCully, to approve policy changes 379-383, as provided in the ASBA Policy Advisory.  Motion carried 3-0.

I.             DECLARATION OF CURRICULAR AND INSTRUCTIONAL ALIGNMENTS TO
AZ ACADEMIC STANDARDS
Motion by Foster Drummond, second by Mike Sweedo, to approve the 2011 Declaration of Curricular and Instructional Alignments to the Az Academic Standards.  Motion carried 3-0.

J.            APPROVE M. WITT AS SUBSTITUTE TEACHER
Motion by Foster Drummond, second by Sharon McCully, to approve M. Witt, as a substitute teacher.  Motion carried 3-0,

K.             STATEMENT OF ASSURANCE – TEACHER EVALUATION SYSTEM
Motion by Foster Drummond, second by Mike Sweedo, to approve Statement of Assurance 2011 for Teacher Evaluation System,  Motion carried 3-0.

L.             APPROVE PARTICIPATION IN CANYON RIVER LEAGUE 2010/2011
Motion by Foster Drummond, second by Mike Sweedo, to approve participation in the 2011 Canyon River League.  Motion carried 3-0.

M.           APPROVE N. PORTER,  AND JAKE MCDANIEL AS ATHLETIC COACHES
Motion by Foster Drummond, second by Mike Sweedo, to approve N. Porter and Jake McDaniel as athletic coaches.  Motion carried 3-0.

N.            APPROVE  CREDIT LINE WITH CHASE BANK VIA SANTA CRUZ COUNTY TREASURER’S OFFICE FOR 2020/2011

Motion by Foster Drumond, second by Mike Sweedo, to approve Chase Bank Credit Line for 2011 via Santa Cruz County Treasurer’s Office.  Motion carried 3-0.                      

O.            APPROVE OT4 KIDS AS PROVIDERS FOR  2010/2011
Motion by Foster Drummond, second by Sharon McCully, to approve OT4 Kids as the occupational therapists for 2011.  Motion carried 3-0. 

P.             ACCEPT MISCELLANEOUS DONATION OF SUPPLIES FROM  L. CARTTER
Motion by Foster Drummond, second by Mike Sweedo, to accept miscellaneous donation of small items to Elgin School.  Motion carried 3-0.

Q.            RESCHEDULE OCTOBER REGULAR MEETING DUE TO FALL BREAK
Motion by Foster Drummond, second by Mike Sweedo, to reschedule the October, 2010 Board Meeting to the first Wednesday, October 6th, 2010.  Motion carried 3-0.

R.             RESCHEDULE NOVEMBER REGULAR MEETING DUE TO VETERANS DAY
Motion by Foster Drummond, second by Sharon McCully, to reschedule the November, 2010 Board Meeting to the first Wednesday, November 3rd.  Motion carried 3-0. 

S.            ADJOURNMENT - Upon motion Foster Drummond, President, adjourned the meeting at 6:35 PM.